Case Study - AP AUTOMATION FOR MASSAGE ENVY

Without a strategic partnership to help, overspending on accounts payable was becoming expensive and time consuming for this multi-unit Massage Envy franchise owner.

Challenge

A multi-unit Massage Envy franchise owner was overspending both time and money on accounts payable. They understood that they could be more strategic about how they allocated their resources, but weren’t sure how to approach the situation.

Solution

When Massage Envy engaged Acctivator as their accounting services provider, we prioritized AP automation for them. Automating accounts payable can help businesses save time, increase efficiency, and enhance control.

Its benefits include:

• Streamlining invoice processing

• Reducing errors 

• Accelerating reconciliation

• Faster, more accurate payments. 

• Strengthening internal controls and compliance 

• Improving vendor relationships 

Outsourcing AP to a partner like Acctivator also adds expertise, access to advanced technology, and cost savings by reducing labor needs and avoiding late fees, allowing businesses to focus on strategic growth rather than administrative tasks.

Results

The client is now able to log in to select invoices to approve/pay quickly and efficiently, spending zero time entering and coding invoices, guessing what’s due when, etc. This visibility also allows them to properly prioritize payments to certain key vendors and/or based upon due date, fully capitalizing on vendor payment terms to reinvest that capital elsewhere until payments are actually due. 

Key Takeaways

• The client now spends significantly less time on A/P – including on time-consuming tasks like importing bills and fixing errors – and doesn’t miss critical invoices and due dates.

• Approvals process is simplified, allowing the client to tailor their approval workflows, reduce delays, and save time on manual processes.

• The client now fully takes advantage of vendor payment terms, allowing them to reinvest their money until payments are actually due.

• The client has clear visibility into the money coming in and out, allowing them to make swift, informed decisions.

Testimonial

"Partnering with Acctivator completely transformed our accounts payable process. Their AP automation solutions saved us significant time and money – we didn’t even realize how much we were overspending. Now we are able to use that recuperated cash strategically and reinvest it into our business.” – Nick Bach, COO JEM Wellness Brands